Protecting Microsoft Office Documents

Protecting Microsoft Office Documents such as Word, Excel and PowerPoint

Protecting Microsoft Office Documents is very vital today, are you sick and tailed for your friends accessing and changing your document without your permission, and because of that seriously looking for the best solution on how to password your Microsoft Document, don’t worry your search ends here. With the help of this, you can protect a sensitive or confidential document by using a password to help prevent others from changing, modifying or even opening your Word document.

The following information can help prevent unauthorized users from opening a Protect Microsoft document and modifying a document even if they have permission to open it. You can also protect your document by specifying how or whether others can leave feedback.

In Microsoft Office, you can make use different measures when protecting Microsoft documents from unauthorized users and this password protection will help prevent other people from opening or modifying your word documents in Microsoft word, workbooks in Microsoft Excel, and presentations in Microsoft PowerPoint.

Important Notice: You can easily remove passwords to unprotect a Microsoft document, workbook and presentation if read only is no longer required. Also, you can use document protection to restrict the types of changes that reviewers can make.




Protecting Microsoft Office Documents using Microsoft Word

In Microsoft Word, there are two basic methods of protecting word document in Microsoft Word. They are as follows:

Method One (1)

  • Open the document in Microsoft Word
  • Click of Office button for windows 2007 or click on File for windows 2008/2018
  • Select and click Save As
  • Type in the name in the file name section and save as type should be Word document
  • Click on Tools
  • Select and click General Options…
  • In the General Options Dialog Box, type in a password to open and password to modify

Protecting Microsoft Office Documents

 

 

 

 

 

 

 

 

 

  • Click on OK,
  • Note: A dialog window will pop-up telling you to re-enter password to open and password to modify, enter each and click on Ok when done.
  • Click on Save

How Remove Method One (1) Password Protection

  • Repeat the above steps
  • In the General Options Dialog Box, remove the password to open and password to modify
  • Click on Ok
  • Click on Save

Method Two (2) Microsoft Word windows 2007 only

  • Open the document in Microsoft Word
  • Click on Review Menu
  • Click on Protect Document
  • Select and click Restrict Formatting and Editing
  • A task pane will appear at the right hand side of your computer screen, Tick the box that reads “Limit formatting to a selection of styles” also the box that reads “Allow only this type of editing in the document, from box below, select No changes (Read only)”.
  • Click on “Yes, Start Enforcing Protection”

Protecting Microsoft Office Documents for Word only

 

 

 

 

 

 

  • Note: The Start Enforcing Protection dialog box will appear, Select the radio button password, type in the password and re-type the password again.

How Remove Method Two (2) Password Protection

  • Repeat the above steps
  • In the task pane that appears at the right hand side of your computer screen, Click Stop Protection and the password will automatically deactivate.
  • Note: Method One can only be used for Microsoft Word, Excel and PowerPoint while method two is totally different when working with Microsoft Excel and PowerPoint, this implies that it can only work on Microsoft Word.




Protecting Microsoft Office Documents Microsoft Excel

In Microsoft Excel, you may wish to protect the sheets or workbook, in the section we are going to explore all the tips on how to protect your excel sheets and workbook.

To Protect a Sheets

  • Open a spreadsheet work in Microsoft Excel
  • Click on Review Menu
  • Click Protect Sheet Icon
  • In the Protect Sheet dialog box, tick the box that read “Protect worksheet and contents of locked cells”
  • Type in a password in the password section
  • In the Allow Users section, specify the permission to be carried out such as select locked cells, selected unlocked cells etc by clicking the box beside each of them.
  • Click Ok
  • Re-type the password again in the pop-up window that will appear
  • Click on Ok in that pop-up window

To Protect Workbook in Microsoft Excel

  • Open a spreadsheet work in Microsoft Excel
  • Click on Review Menu
  • Select and Click Protect Workbook Icon
  • Point and Click Protect Structure and Windows
  • In the Structure and Windows dialog box that appears, tick the box close to structure and the one close to windows.
  • Type in a password in the password section
  • Re-type the password in the confirm password section
  • Click on Ok

Protecting Microsoft Office Documents using PowerPoint

  • Open a presentation work in Microsoft PowerPoint
  • Click on Review Menu
  • Click Protect Presentation
  • Select from the drop-done Menu Unrestricted access, Restricted access and Manage Credentials

Also See: Difference Between Window and Windows

Valentine Ernest

Valentine Ernest is the founder and editor of learncomputer.com.ng. He loves to share knowledge on Computing, knowing full that ICT is fast growing in today's world, so he keeps updating his readers/viewers about news from various sources to keep readers/viewers informed on the latest skills in computing.

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