Basic tips on how to copy, cut and paste text

Copy, Cut and Paste text

Copying a text or images and shapes

Copying text is a process in computing that involves duplicating of text instead of retyping the particular text, this can be only useful if you need to duplicate words you have already typed with this, and it helps to saves time and effort. Note that on your computer, when you copy a file, image, text or other item, it creates a duplicate of that same item in your computer’s temporary memory.

So the question here is have you ever typed something in a word document and wish to retype it in another program, received an email with an address that requires you to retype it into your contacts list, or being confuse when a website emailed you a complicated password that need to be retyped before entering into a password field on the website the answer is “no” instead of retyping it, good you can always retype.

But retyping seems to be time-wasting and can lead to plenty of room for error, so instead of retype the hole of the document, why not use a simple command called copy and paste that have already been built-in into your computer to provide you with quick solution. Using this simple commands on your Mac or PC, you can “copy and paste” one or two words, a web address, a password, entire paragraphs and even pictures. It’s useful to know how to copy and paste, because the process will work in almost any program on your computer. So let’s get to it right now! The following are the step by step basic tips on how to copy and paste:

Steps on how to copy method one

  1. Select the object /Highlight the text (selecting an object is for pictures, shapes, folders etc while highlighting of text is for text base only)
  2. Click on Home Menu
  3. From the clipboard environment, click on Copy

copy icon

 

 

 

This is icon/picture represent the copy option

Pasting a copied or cut text, folder and images

Paste in computing has to with at or function, that is the “glue”, and you can paste text you have recently copied or cut. If you copy or cut text from your computer, an email or even a web page, you can paste it just about anywhere in the computer. The following are the step by step basic tips on how to paste copied or cut text, folder and image:

Steps on how to paste

  1. Position the cursor or move to the direction where you want the copied item to appear
  2. Click on Home Menu
  3. From the clipboard environment click on Paste

paste icon

 

 

 

This is icon/picture represent the paste option

Cutting a text or images and shapes

Cutting in contrast with copying, is a process in computing that has to do with removing an item from its original position to a different position, this can a text in a page, images or folder etc. You can always copy (duplicate) text and images from a web page, but cutting is only possible if you have editing or administrative control over the text or image before you can cut it.

For example, you can’t cut text or images out from a web pages you visit in your browser, just imagine what the web would look like if everyone do cut text and images over the web. There are some website who offers editable parts over the web like Wikipedia. The following are the step by step basic tips on how to cut and paste:

Steps on how to cut

  1. Select the object /Highlight the text (selecting an object is applicable to pictures, shapes, folders etc while highlighting of text is applicable to text base only)
  2. Click on Home Menu
  3. From the clipboard environment, click on cut

cut icon

 

 

This is icon/picture represent the cut option

Note, the paste option is the same for copy and cut, so you are to use the above paste steps below the copy steps.

Method two

  1. Select the object /Highlight the text (selecting an object is for pictures, shapes, folders etc while highlighting of text is for text base only)
  2. Click the right button on your mouse
  3. Select and click on copy

To paste using method two

  1. Position the cursor or move to the direction where you want the copied item to appear
  2. Click the right button on your mouse
  3. Select and click on paste

Method three (using shortcut keys)

  1. Select the object /Highlight the text (selecting an object is for pictures, shapes, folders etc while highlighting of text is for text base only)
  2. Press the control key and C key together (Ctrl + C)

To paste using method three

  1. Position the cursor or move to the direction where you want the copied item to appear
  2. Press the control key and V key together (Ctrl + V)

Note, method two and three is applicable to cut. In method two, anywhere you discover copy, replace it with cut while in method three, anywhere you discover Ctrl + C replace with Ctrl + X and the paste option for method two is the same while that of method three is Ctrl + V.

Using the drag and drop Method

This method allows you to use the mouse too quickly to drag and drop your contents such as selected text, image or file from one application to another. example, you can have two windows opened side by side on your computer system and drag a file from one window to the other to window either in copy or cut format.

  1. Select the object /Highlight the text (selecting an object is for pictures, shapes, folders etc while highlighting of text is for text base only)
  2. Click the left and hold down the button on your mouse.
  3. Move to the next window or location and released your hand from the left button.

Note, always pay close attention to the icon or prompt when you are dragging and dropping with your mouse over the new window/location. It should tell you whether the item will be copied (this is, to duplicate) or cut (that is, to moved). When dragging and dropping text, from one word document to another, for example, this will copy the text over. When dragging and dropping files in windows explorer, mac’s finder or from desktop to another folder, this will move the file.

Copy and paste using the clipboard options for office

The Office Clipboard allows you to copy multiple items that is, up to 24 items from word document or other programs such as excel and power point and pastes them into another Office document. An example, you can copy text from an email message, data from a workbook or datasheet, and a graphic from a presentation, and then paste them all into a document. By using the Office Clipboard have an advantage of copying more than one items, you can arrange the copied items the way that you want in the document. You are not limited to only pasting the last item you copied or cut when you use the clipboard task pane. The clipboard task pane holds many of the last images and text you copied or cut.

Note, you can still do simple cut, copy, and paste the way you’re used to, either by using the buttons on the ribbon or the keyboard shortcuts CTRL+X (Cut), CTRL+C (Copy), or CTRL+V (Paste).

clipboard environment

Steps to copy, cut and paste using clipboard task pane

After starting and opening the file you wish to work on

  1. Click on Home menu
  2. Open the clipboard task pane dialog box
  3. Copy or cut the first item, second, third as much as you desire using any steps explained above
  4. You may desire to paste them one after the other or all at once
  5. To paste one by one, point and click the word or click on the dark arrow and select paste
  6. To paste all, click on Paste All above the clipboard dialog box
  7. To clear the clipboard, click on Clear All
  8. Click on the X to close the clipboard

For other Windows shortcuts go to Microsoft’s Support site

To copy and paste on Mac follow these instructions

copy, cut and paste in mac operating

 

 

 

 

 

 

 

  1. Apple computers do not come with Microsoft Word, instead they have a program pre-installed called Pages. You will need to buy Microsoft for Mac separately.
  2. To copy text, go to your keyboard and select the command key, it is located just under ‘X’ on your keyboard
  3. While holding down the Command key put your finger on the C key too.
  4. To paste hit Command + V
  5. You can also change your Apple magic mouse settings so that is have a left and right click. If it doesn’t then hold the command key and click the highlighted text you want to copy a drop down will appear and then you select ‘Copy’.

For more Mac keyboard shortcuts visit Apple’s support site.